Privacy Policy
Date of enactment November 01, 2004
Revised date November 01, 2022
YAMAGATA Corporation
President and CEO Ryuji Yamagata
2-6-34 Takashima, Nishi-ku, Yokohama, Kanagawa 220-8515, Japan
We recognize our social mission to protect all personal information handled in creating user manuals and other content for clients in manufacturing, service, and information industries. We therefore comply with all relevant laws and regulations and safeguard the rights of data subjects. To embody the following principles, we have established a Personal Information Protection Management System, which we continuously improve in light of evolving IT, social expectations, and business conditions.
1.
We acquire, use, and provide personal information only to the extent necessary for legitimate business operations—such as creating user manuals and content for our clients—and for employee employment and HR management. We take measures to ensure personal information is not handled beyond the stated purposes.
2.
We comply with all laws, governmental guidelines, and other norms related to personal information protection.
3.
We allocate appropriate resources to implement reasonable safeguards against risks such as leakage, loss, or damage of personal information and continually strengthen our security framework. Should an incident occur, we will promptly take corrective action.
4.
We respond swiftly and in good faith to all inquiries or complaints concerning personal information handling.
5.
We regularly review and appropriately revise our Personal Information Protection Management System in response to environmental changes and promote continuous improvement.
This policy is distributed to all employees and posted on our website and brochures so that anyone can access it at any time.
End of Policy
Contact Information
For questions about this Privacy Policy, please contact:
YAMAGATA Corporation, Personal Information Desk
2-6-34 Takashima, Nishi-ku, Yokohama 220-8515, Japan
E-mail:
Tel: +81-45-461-6143(Mon–Fri 09:00-18:00)
*
except weekends and holidays
Handling of Personal Information
1.
Business Operator
YAMAGATA Corporation
2.
Data Protection Officer
Name: Fumihiro Kobori, Personal Information Protection Manager
Department: General Affairs, Administration Division, YAMAGATA Corporation
Tel: +81-45-461-6143
3.
Purposes of Use of Personal Information
（1）
When information is obtained directly from the individual (e.g., forms, website, e-mail)
Category
Purposes of Use
Shareholder data
disclosure of corporate information, distribution of materials, and communications
Business-partner data
negotiations, operational communications, order processing, invoicing, and payments
Employee data
HR and labor management, work management, health management, and security control
Applicant data
communications with candidates and recruitment administration
（2）
When personal information is entrusted to us by a client
Customer data
shipping of business-card products, research for better products/services, and maintenance/support of delivered services
4.
Provision of Personal Information to Third Parties
We do not provide personal information to third parties except in the following cases:
（1）
With the individual’s consent
（2）
When required by law
（3）
When necessary to protect life, body, or property and obtaining consent is difficult
（4）
When especially necessary for public health or sound childhood development and obtaining consent is difficult
（5）
When cooperation with national or local authorities is required to perform legally mandated tasks and obtaining consent could impede those tasks
（6）
When outsourcing within the scope necessary to achieve the stated purposes
5.
Outsourcing of Personal Information Handling
To provide better services, we outsource certain operations. We select contractors that handle personal information appropriately and require them via contracts to manage data properly and maintain confidentiality.
6.
Requests for Disclosure, etc.
You may request notification of purpose, disclosure, correction, addition, deletion, suspension of use, erasure, or cessation of third-party provision of your personal information through our inquiry desk. After verifying your identity, we will respond within a reasonable period. For details, see “Procedures for Requests Concerning Disclosable Personal Information.”
7.
Voluntary Nature of Providing Personal Information
Providing personal information is voluntary; however, missing information may prevent us from offering certain services.
8.
Collection by Means Not Easily Recognized by the Individual
Cookies are used to make repeat visits to our site more convenient and do not infringe on your privacy or harm your computer. All pages that collect personal data are protected by SSL encryption, and firewalls are in place; however, complete security on the Internet cannot be guaranteed.
9.
Security Measures for Personal Information
We take the following measures to ensure the security of the personal information we hold.
（1）
Formulation of Basic Policy
We have established this Privacy Policy to ensure proper handling of personal information.
（2）
Legal Compliance
We observe all laws, regulations, and guidelines issued by the Personal Information Protection Commission and other authorities.
（3）
Organizational Measures
A responsible manager is appointed, rules and procedures are in place, records are kept, and internal audits are conducted.
（4）
Human Measures
Employees receive regular training and sign confidentiality agreements covering personal information.
（5）
Physical Measures
Access-controlled areas, theft-prevention measures for devices and media, and safeguards during transport of media are in place.
（6）
Technical Measures
Access to personal data is restricted, and defenses against unauthorized access and malware are implemented.
10.
Authorized Personal Information Protection Organization
We are subject to the following authorized personal information protection organization. You may also lodge complaints about our handling of personal information with them.
Japan Institute for Promotion of Digital Economy and Community (JIPDEC), Personal Information Protection Consultation Service
Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032
Tel: +81-3-5860-7565 / 0120-700-779 (Weekdays, 09:30–12:00 and 13:00–16:30)
*
Not for product or service inquiries.
Company Contact Information
For inquiries regarding our personal information protection policy, please contact the office below.
YAMAGATA Corporation, Inquiry Desk
2-6-34 Takashima, Nishi-ku, Yokohama 220-8515, Japan
E-mail:
Tel: +81-45-461-6143(Mon–Fri 09:00-18:00)
*
responses on the next business day when closed on weekends, national holidays, year-end/New Year, or Golden Week.
For inquiries regarding effective document production, please feel free to contact YAMAGATA.
YAMAGATA Corporation
〒 220-8515
2-6-34, Takashima, Nishi-ku, Yokohama-shi, Kanagawa
045-461-4000
045-461-4000
045-453-2856
Copyright ©2025 Yamagata Corporation.